Accounting Manager

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Habitat for Humanity of Greater Nashville is an Equal Opportunity Employer and a Tennessee Drug Free Workplace.


The Accounting Manager for Habitat for Humanity of Greater Nashville (HFHGN) is responsible for the oversight and reporting for HFHGN accounts payable, accounts receivable, reconciliation of general ledger accounts, and other general accounting functional reporting work including participation in the month end close cycle, journal entries and reconciliation and reporting. This position reports to the SVP of Accounting and Finance.


Daily Transactions

  • Oversee daily invoicing, receipts, and accounts payable functions.  Ensure receivables and payables are properly coded, allocated, approved, and entered into the general ledger correctly.
  • Review of daily transactions and posting of transactions.
  • Function as back up for processing of payables, receivables, and cash receipts

Accounts Payable

  • Ensures that payable are paid in a timely manner and filed accordingly.
  • Ensure debarment checks are performed on new vendors.
  • Ensure COIs and W-9s are current for active vendors.
  • Participate in annual workers compensation audit.
  • Ensure annual 1099 preparation is completed in a timely manner.

Accounts Receivable and Cash Receipts Transactions

  • Ensure all cash receipts and posted on no less than a biweekly basis.
  • Ensure receipt of Homeowner closing costs are accounted for as funds are received and reconcile the escrow account with the related liability on a regular basis.
  • Ensure sponsorship agreements & pledge billings are prepared and in a timely manner.
  • Ensure past due receivables are monitored and communicated with appropriate internal and external parties as needed and any adjustments or write-offs of receivables are approved accordingly.
  • Monitoring signed sponsorship agreements in file and follow up on missing agreements.
  • Reconciliation of sponsorship deferred revenue to salesforce schedules and development internal tracking sheets.
  • Ensure invoicing of delinquency fees and forgivable mortgages are prepared timely.

Monthly Closing Process

  • Prepare monthly journal entries, analysis and account reconciliation as required to accurately close monthly financial periods.
  • Responsible for reports, checks, journal entries, and other entries into the agency’s accounting system
  • Assist with Capital Campaign and other special event reconciliations each month or as needed.
  • Assist with Land Development reconciliation and calculation of land cost allocations as needed.
  • Reconcile certain general ledger accounts and create related journal entries.
  • Support financial reports required in various grant fulfillment requests.
  • Participate with annual audit process, including preparation of audit schedule requests and information.


  • Assists staff members in compliance issues, audits, and fulfillment of grants.
  • Ensures proper retention, filing and handling of accounting records, assist with the reconciliation of certain general ledger accounts.
  • Assist with special accounting related projects as needed, including New Market Tax Credit reporting.
  • Maintain and enforce internal control policies and procedures, including proactively training of staff in all departments where applicable.
  • Assist staff members with compliance issues and perform internal process audits.
  • Assist in maintaining finance policies, including enforcement, and monitoring of controls and policies, and the on-going training of employees in other departments who have direct responsibilities in their work that is impacted by these policies.
  • Ensure that all Habitat for Humanity International and Affiliate Policies and Guidelines are followed.
  • Participate in the annual review process.
  • Other duties as directed by management.

Essential Functions of The Job

  • This job is a professional accounting position which requires the ability to effectively use general ledger accounting software.
  • This position oversees the daily activities of the finance department and will serve as back up to Accounting Coordinator duties when work flow demands extra support for daily activities.
  • Knowledge of generally accepted accounting principles and ability to reconcile accounts and manage and oversee the activities of the Accounting Coordinator.
  • Attention to detail, coordination, follow-up, and ability to understand and enforce accounting guidelines and procedures.
  • Must be able to work with others and support finance activities across the agency.
  • Must be able to stay focused and maintain concentration for extended periods.
  • Possess the ability to meet scheduled deadlines for duties.
  • Regular and reliable attendance is required.


  • Bachelor’s degree in accounting or finance required; minimum five years accounting experience strongly preferred.
  • Working knowledge MIP Fund Accounting Software is preferred or similar experience with other general ledger accounting software.
  • Must be organized, have high work productivity, and work well with others and be able to work with a team. Must have strong moral and business ethics.  Ideally, will have construction or non-profit experience.
  • Must have the ability and desire to work respectfully with people of all cultures, languages, national origins, races, ethnic backgrounds, religions, classes, immigration statuses, sexual orientations, gender identity and expressions, ages, mental or physical abilities, and other diversity factors. Must conduct all activities in accordance with Habitat principles.

Time Requirements

40+ hours per week. Regular and reliable attendance is required. ( M-F 8:00 am – 5:00 pm)